Discuss the following assignment:
1 . Assignment Objectives(The Successful Leader - Assessing Your Leadership Traits)
Describe and recognize organizational culture, with specific examination of organizational change models.
Leadership is one of the essential ingredients in effectively leading and managing a project. Without excellent leadership skills, the best planned projects are at a risk for failure. You are asked to examine your leadership strengths and weaknesses and determine how to adapt them to one of the effective project management leadership styles. You will be provided with an opportunity to perform a personal leadership assessment, enhance project leadership skills, promote teamwork and innovation, determine some best practices, and build a culture to support and manage change.
Throughout this course, you will be working on developing several components of your final Key Assignment. Additional information and the deliverables for each Individual Project will be provided in each Individual Project assignment description.
You will also be setting up the final Key Assignment outline that you will add to each week. The combined Individual Project (IP) assignments will be your final Key Assignment deliverable.
Project Selection
The first step will be to select an organization of your choice in which you will implement your project. This organization will be used as the basis for each of the assignments throughout the course and should conform to the following guidelines:
• Nontrivial: The selected organization candidate should reflect a real-life organization.
• Domain knowledge: Students will utilize their knowledge of this organization to address assignments that are related to discussing the organization’s structure and its impact on organizational members.
Select an organization that fits these requirements, and submit your proposal to your instructor before proceeding further with the assignments in the course. Approval should be sought within the first few days of the course. Your instructor will tell you how to submit this proposal and what notification will be given for project approval.
Your first task in this process will be to select an organization to use as the basis of your Key Assignment. You will also create the shell document for the final project Key Assignment document deliverable that you will be working on throughout the course. As you proceed through each project phase, you will add content to each section of the final document to gradually complete the final project delivery.
The project deliverables are as follows:
1. Submit a project proposal to instructor for approval
2. Key Assignment Document Shell
• Use Word
• Title Page
1. Course number and name
2. Project name
3. Student name
4. Date
• Table of Contents
1. Use auto-generated TOC
2. Separate page
3. Maximum of three levels deep
4. Be sure to update the fields of the TOC so that it is up-to-date before submitting your project
• Section Headings (create each heading on a new page with TBD as content, except for sections listed under New Content below)
1. Abstract
2. Project Outline
3. Organizational Structure
4. Personality Type Assessment Results
5. Personal Leadership Strengths and Weaknesses
6. Impact Analysis on Organization Implementing Change
7. Stakeholder Management Plan
8. Communications Plan
9. Negotiation Strategy and Plan
3. New Content to be Inserted in Above Shell
•Project Outline
1.Brief description of your project and why it is of value to the organization
2.Material can be taken from the approved proposal that was submitted to the instructor, and this will serve as the draft for the proposal that you will be submitting to a potential publisher in the next IP assignment
3.Be sure this project is approved by the instructor
•Organizational Structure
1.Select an organizational structure from those described in the PMBOK that most closely resembles the organization selected for this project
3.Draw an organization chart that defines the top role and at least two more levels underneath
•Personality Type Assessment Results
1.Use this link to take the Keirsey Temperament Sorter for free: www.keirsey.com/sorter/instruments2.aspx?partid=0
2.Copy and paste the results of this assessment in your overall report
3.Analyze the results of this assessment as it relates to you
2. Assignment Objectives(Leading People - Adapting Your Leadership Traits)(900 words limit)
Describe and recognize organizational culture, with specific examination of organizational change models.
Identify techniques for creating a motivating environment, with a particular focus on project stakeholder management.
For this assignment, you will be using what you discovered about your personality temperament along with the desirable characteristics and skills of an effective project leader to analyze your strengths and opportunities for development.
List all of the attributes that are part of your personality type on the left-hand side of a table such as the one shown below, and then list across the top some of the top skills and attributes you should possess as an effective project manager. You will place an "x" in each of the cells that you believe your attribute would contribute to that characteristic or skill. These are your strengths that you would expand upon in a discussion format below the table. Your opportunities for development are the empty cells where you should develop your action plan to develop these areas.
An example of a table you might develop is as follows: NB The table is the other attached file.
Assignment Deliverables
1.Update your Key Assignment document title page with a new date
2.Update previously completed sections based on the instructor's feedback
3.Complete the New Content below, and copy it under the section in the Key Assignment document called: "Personal Leadership Strengths & Opportunities for Development"
New Content
Personal Leadership Strengths & Opportunities for Development
1.Create a table or use another method to determine your strengths and opportunities for development to be an effective project manager
2.Discuss your strengths below the table and explain why these are such important strengths to being an effective project manager
3.Develop an action plan that includes development activities to address the opportunities for development
4. Be sure to update your table of contents before submissio
#3 ASSIGNMENT Objectives (Understanding Change - Promoting Collaboration and Innovation)(2000 words)
Examine various models of organization change.
Predict emotional and organizational issues related to the implementation of change.
Identify your key stakeholders. Explain how your project might be perceived by your stakeholders as impacting them positively or negatively. Explain how your stakeholders might positively or negatively influence the outcome of your project.
Now you need to further your stakeholder analysis in a manner that will support developing a strategy for managing your stakeholders’ engagement. To help you develop your strategy, you have at your disposal four tools described in the PMBOK® Guide
After you have completed your stakeholder analysis using these four PMBOK® Guide tools, use the information you have discovered and documented to develop your stakeholder management strategy as described in the PMBOK® Guide Chapter 13, Section 13.2, “Plan Stakeholder Management."
Assignment Deliverables
1. Update the Key Assignment document title page with a new date
2. Update the previously completed sections based on the instructor's feedback
3. Complete New Content below, and copy it under the sections in Key Assignment document called "Impact Analysis on Organization Implementing Change"
4. Complete your Stakeholder Register and Stakeholder Analysis
New Content
a.Stakeholder register
b.Stakeholder Analysis as follows:
i.Group your stakeholders based on their level of authority (power) and their level of concern (interest) regarding the outcome of your project in a Power/Interest Grid
ii.Group your stakeholders based on their level of authority (power) and active involvement (influence) regarding your project in a Power/Influence Grid
iii.Group your stakeholders based on their active involvement (influence) and their ability to effect changes to the project's planning or execution (impact) in an Influence/Impact Grid
iv.Use the Salience model to describe the classes of stakeholders based on their power (ability to impose their will), urgency (need for immediate attention), and legitimacy (how appropriate their involvement is)
5.Utilize the results of your stakeholder analysis to construct your Stakeholders Engagement Assessment Matrix as described in and at the link titled "Stakeholder Analysis Matrix" below in the Phase Resources. You will use the information you gain from your stakeholder analysis and assessment during your Phase 4 IP assignment to develop your Stakeholder Management Plan that identifies your strategies for effectively engaging your stakeholders
4. Assignment Objectives, Project Change Leadership - Motivation and Communication(2500 words)
Predict emotional and organizational issues related to the implementation of change.
Identify techniques for creating a motivating environment, with a particular focus on project stakeholder management.
The two primary areas that you will thoroughly develop for this assignment are a motivation strategy/campaign and a communications management. This should be based on your stakeholder analysis and stakeholder management strategy that you accomplished in Phase table for identifying what stakeholder receives a particular type of communication might appear as a communication matrix as explained below.
Assignment Deliverables:
1. Update your Key Assignment document title page with a new date
2. Update previously completed sections based on the instructor's feedback
3. Complete New Content below, and copy it under the sections in Key Assignment document called Stakeholder Management Plan and "Communications Management Plan"
New Content
?Stakeholder Management Plan i.Identify desired and current engagement levels of key stakeholders
ii. Identify interrelationships and potential overlap between stakeholders
iii. Identify at least 5 strategies you can use to engage your stakeholders
iv. Develop a Stakeholder Management Plan that utilizes your identified strategies to achieve your desired level of stakeholders' engagement
v. Describe how the information you have included in your Stakeholder Management Plan will help you manage to achieve your desired level of stakeholders' engagement
? Communications Management Plan i.Identify which types of communication (such as regularly scheduled meetings, shared media such as SharePoint, email, social media, hardcopy reports, etc.) you will use to communicate project status. Be specific on timeframes, the types of information that will be shared, and the level of detail that will be shared with these tools
ii. Next, discuss which stakeholder groups will receive the specific types of communication you have identified. This can be done via a matrix or a table by listing stakeholders in the left column, the types of communications along the top, and an "x" in the cells where a specific stakeholder group should receive a particular type of communication
iii. Layout an authorization plan and who will need to sign-off on specific communications or moving to the next phase in the project.
iv. Include samples of some of the reports or canned communications that will be sent
5. Assignment Objectives, (Negotiation & Conflict Management: Managing Stakeholder Engagement)(2000 words limit)
Use various communication, negotiating, and leadership skills, and understand the significance of power and influence to project success, toward understanding and improving your leadership capabilities
In the previous weeks, you selected an organization to develop your Key Assignment around. In week 1, you assessed the organizational structure and took a personality assessment. In week 2, you analyzed your own strengths and weaknesses as an effective project leader and developed an action plan for the weaknesses. In week 3, you performed an impact analysis of implementing your project and developed strategies for involving the stakeholders in its implementation. In week 4, you created the motivation campaign and a detailed communication and approval plan.
Even with the best motivational campaigns and a well-developed and executed communications management plan, conflict among team members and project stakeholders in general can arise. You have one more tool and technique available to help you resolve conflicts because a given conflict can impact your project outcomes in a positive manner. This tool is negotiating. In the final week, you are revising the Key Assignment draft document based on feedback from your instructor and peer. Under the last section, not yet filled in, you will be developing a very detailed Negotiation Strategy and Plan for unforeseen conflicts that were not resolved during the initial Stakeholder Analysis.
Deliverables
The overall project deliverables are as follows:
1. Update previously completed sections based on the instructor's feedback
2. Complete New Content below and copy it under the section in Key Assignment Document called "Negotiation Strategy and Plan"
?New Content
? Negotiation Strategy & Plan
? Identify at least 5 potential situations or risk areas where negotiation may be required such as conflict resolution
? Identify some of the negotiation techniques and strategies that could prove to be useful for each of these risk areas. Explain why
? Identify the steps including preparation for and closure at the end of the negotiation process
? Identify who will have the final decision-making authority in the negotiation session
? Describe the negotiation process flow (you may use a narrative description or a diagram with explanation)
3. Complete your Abstract (i.e., Section ii)
4. Update the Key Assignment title page with a new date
5. Be sure to update your table of contents before submission